Each subcommittee has a chair.  Subcomittee chairs update planning committee of subcommittee status.  As needed the chair will coordinate meetings with subcommittee members.
 

SPEAKERS
- Begin contacting and confirming potential speakers mid-October
- Provide OCE with contact info of confirmed speakers
- Reconfirm in January
- Obtain special equipment requests from speakers
 

PUBLICITY
- Brainstorm publicity strategy (ie.  Early announcement postcard, post to website, mail/email brochures) beginning in
   September.  SUBMIT FINAL BROCHURE TO OCE BY NOV 15
- Develop publicity items (ie.  Postcard, brochure, online registration form)
- Contact various media
- Contact and recruit from UNC and other area colleges/universities
-Report to MHC Committee number of registrants
 

BUDGET
- Contact former sponsors
- Work with Sarah Strunk and external affairs for fundraising
 

EXHIBITORS
- Begin contacting and confirming in late October (# of exhibitors in the past approximately 20)
 

POSTER SESSION
- Develop release calling for posters related to conference theme (include deadline on conference announcement postcard)
- Review and select submissions
 

PRESIDER/CO-PRESIDER
- Prepare brief introduction
- Introduce concurrent speakers
- Moderate as necessary