24th Annual Minority Health Conference Planning Committee

Minutes

November 14, 2001

Attendees

 

                                               

Bev Holt                                                                                                                      Lee Hartwell

Yolanda Riggsbee                                                                                                         Maceo Thomas

Barbara Chavious                                                                                                         April Perry

Kacey Hanson                                                                                                             Kyna McCullough    

Shelley Francis                                                                                                            Seronda Jackson

Vic Schoenbach                                                                                                     Chandra Ford

Zoe Enga

                                                                                                           

                                   

 

Item of Business

Status

Next Step

Responsibility Party

I. & II.  Welcome,

Introductions, and

Announcements

 

None

 

 

 

 

III. Old Business

  1. Updated Contact lists
  2. Minutes – 10/31/01

 

 

 

 

 

 

 

 

 

 

 

 

 

IV. New Business

a.     Registration fees

b.     Subcommittee Reports

1.     Budget

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

2.     Publicity

 

 

 

 

 

 

 

3.     Satellite Broadcast

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.     REACH

 

 

 

 

 

 

 

 

 

 

 

 

 

5.     Speaker

 

 

 

 

 

 

6.     Posters & Exhibitors

 

 

 

 

 

 

 

 

 

 

 

V.  Miscellaneous

 

 

VII. Next Meeting

 

 

 

 

 

 

 

 

 

 

 

 

 

 

APHA Highlights

 

 

 

 

 

 

 

IV.  New Business

a.     Subcommittee reports

*Budget & Fundraising

   Contact list

   Level of giving

   Parent letter

   REACH program

*Publicity

*Speaker

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

K. Hansen will be the contact person for MHC publicity cards

 

V. Schoenbach requested that the satellite broadcast be added to the agenda

 

S. Francis read corrections to the minutes that were shared by B. Holt.  S. Francis reported that contacts are being identified for second wave of calls.

 

 

 

 

 

 

Discussion held on conference registration fees.  Registration fee for all students will be $15, several person suggested raising fees to off set conference costs. UNC Faculty & staff fee raised to $40, Working professionals fee set to $60.  This year exhibitors will be charged.  $100 for non-profits and $400 for profit organizations.  Minority Health Conference committee voted and accepted new fees.

 

M. Thomas reported on the budget and fundraising committee efforts.  Follow up calls are being made.  Additional contacts are accepted.  Letter detailing different levels of giving is completed.

 

B. Chavious suggested the Turning Point Initiative is a good source for funding.  Fund projects relating to reducing racial disparities

 

 

 

 

November 21st is target date for draft of conference brochure, new fees will be included

 

 

 

 

 

V. Schoenbach will forward MHC information to over 6,000 persons on his distribution list

 

MHC committee plans to tape the keynote speech and do a playback at 2pm in SPH during the conference.  Dr. James will respond to questions

 

V. Schoenbach suggested in the introduction to do a brief overview of the Minority Student Caucus and the conference.  A moderator is also needed for this session.  Last year over 60 sites viewed the broadcast

 

 

K. McCullough reported program date is February 28, 2002.  Information will be posted on the website.

 

 

 

V. Schoenbach suggested having a diversity link on the SPH homepage that would link directly to REACH info, MHC info, Caucus info. Etc.

 

 

S. Francis gave the speaker committee report.  Seven sessions are completed.  Several session are partially complete and three sessions are incomplete. 

 

A draft letter needs to be completed for exhibitors.  Poster committee and exhibitor committee has met.  Prices for exhibitors set and voted on by MHC committeee.  V. Schoenbach will investigate the ability to submit the poster abstracts online but for now submissions can be emailed.

 

 

None

 

 

November 28, 2001 @4pm

Happy Thanksgiving!

 

See K. Hansen if interested in distributing publicity cards

 

Satellite broadcast added to agenda

 

None

 

Additional contacts can be forwarded to Alicia Salvator at Salvator@email.unc.edu.

 

 

 

 

 

 

 

Committee agreed to new fees.

 

 

 

 

 

 

 

 

 

 

 

 

 

Conference committee needs volunteers to make phone calls. M. Thomas has emailed the calling information to committee members

 

 

 

M. Thomas or S. Francis will follow up

 

 

 

 

 

 

 

Any revisions need to be forwarded to K. Hansen by 11/21. C. Ford forward speaker and session information to K. Hansen – it’s ok to submit what we have so far.

 

 

Satellite downloading information will be posted to the Minority Health Project website.  Forward information to B. Holt so that she post information on the OCE website

 

 

 

 

A moderator is needed.  L. Pullen or R. Johnson potential possibilities.  M. Thomas will talk with L. Pullen

 

 

 

 

 

 

K. McCullough will forward V. Schoenbach information regarding REACH

 

 

 

 

 

 

 

 

 

 

 

C. Ford forward detailed speaker confirmation list to the list serv.  S. Francis forwarded detail list of recommended speakers to C. Ford

 

 

Committee working on draft of letter.  S. Francis will forward previous committee information to K. McCullough and S. Jackson

 

V. Schoenbach will consult with Raj to see if abstracts can be submitted online

 

 

 

None

 

K. Hansen

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

All MHC members

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

MHC Committee

C. Ford

 

 

 

 

 

 

V. Schoenbach

B. Holt

 

 

 

 

 

 

 

 

M. Thomas

S. Francis

 

 

 

 

 

 

 

 

K. McCullough

 

 

 

 

 

 

 

 

 

 

 

 

 

C. Ford

 

 

 

 

 

 

S. Jackson

K. McCullough

 

 

 

 

V. Schoenbach